Whether you have 1, 5 or 50 staff members, being proactive in leading your staff is essential. In a previous post, I unpacked 7 reasons that every person on your staff team should write an annual plan. Following up, I explained How to walk through this annual planning process. If you have read these posts and are ready as a leader to take your church staff to a new level, read on. In today’s post, I will coach you through how to take your church staff through this annual planning exercise.
Schedule a kick-off meeting. This staff meeting should not take more than an hour. Explain why annual planning is valuable. In this meeting, you also will want to lay out the timetable for the annual planning process. A suggested timetable is provided at the end of this post. In this kick-off meeting, set a due date that the staff will be required to turn in their annual plan. I recommend a date of one month from your kick-off meeting in order to give every person opportunity to take a full day away and work through the plan.
The annual planning process is not ideally carried out in small chunks of time but in a full day away planning retreat. Here are the instructions for completing the plan:
Spend 30-60 minutes reviewing the plan of each person that you oversee. Your goal is to prepare for a meeting and discussion with the staff person.
The kinds of things that you are looking for:
This is a dialogue where you are attempting to get on the same page. This meeting should not take more than an hour. Have a dialogue about what is good and what needs work. Make sure to both listen and give feedback.
After the meeting send them back to rework draft two of the plan per your discussion.
Schedule a half day or all day staff meeting or retreat. Have each person bring enough copies of his/her annual plan to give one to each person on the team. Allow 15-30 minutes per person to walk through his annual plan and explain to the rest of the team where he will be taking the ministry over the next year.
The sweet spot of this whole process is how progress is reported throughout the year. Once a month at your staff meeting, make sure that you build in an extra hour for each person to give a progress report to the rest of the team. This monthly meeting will produce accountability for each person, facilitate communication between team members, and gets everyone on the same page. In this monthly meeting, the team is essentially managing each other. Success will be celebrated by all. Laziness will be exposed to all. Help can be provided by all.
(Adjust dates for your start time.)