Leading and managing staff is one of the most challenging parts of being a church leader. Whether you have 1, 5, or 50 staff members, being proactive in leading your staff is essential. Many pastors are confident with Scripture, Theology, and Preaching but feel much less equipped at managing paid staff. Few of us were trained in this area. Many of us feel a constant tension between being the authority over staff and being pastor/leader developer/friend of staff members.
One of the most effective ways to lead your staff is to coach each person through creating and implementing an annual plan for their areas of oversight. Before you spend more money hiring staff, consider instead maximizing your current staff by coaching each person through an annual planning process.
When a person creates a plan for the next year of his ministry, he carefully explores the purpose of his ministry, what is working, what is not working, and what needs to be worked on. The process of thinking through where things are and where they are headed brings clarity to the whole ministry.
Do you ever wonder if a person on your staff is effective in their role? Do you wonder if staffing dollars are being spent wisely? Do you wonder if a staff member is actually doing her job? These questions are all answered in the annual planning process. Bonus: A person with a well-thought-out annual plan will likely double his effectiveness and productivity.
It is fascinating how differently a church staff person sees his job in relation to how you see his job. Churches tolerate ambiguity in job descriptions far beyond what would ever be allowed in the business world. The annual planning process brings to the surface differences in the job expectation and philosophy between the leader and the staff person.
Picture a church staff team where each person has a clear role, clear measurable objectives, a monthly check-in where the rest of the team sees progress and obstacles. Silos and Turf Wars are non-existent. The team functions together and communicates like a well-oiled machine. This is what happens when each member of a team creates, implements, and communicates an annual plan.
Are you tired of being the heavy? Sick of being the disciplinarian of staff? Torn between being boss and being leader developer/friend/pastor. An annual planning process will allow you as the pastor to leave behind the day-to-day management role and allow you to focus instead on caring for, coaching, and investing in your staff.
How is staff held accountable in your context? Many of us are willing to fail in front of one person but failing in front of a whole group of people is a whole different deal. When each member of a church staff creates an annual plan, communicates it to the whole team, and gives a monthly update, the whole process produces success or failure in front of the whole team. This does wonder for productivity and removes you as the heavy. (Especially for extroverts)
Wondering what to focus your time on today, this week, this month? Struggling with what your top priorities are? Work your annual plan. You have spent time creating it. Now live it out for the next year. Interested? But how do I create an annual plan?